The national condominium register, maintained by Anah, lists condominium associations registered in France. Its online search provides access to an identification record for each building, but this record is not a complete management file. Condominium owners do, however, have rights to access documents relating to their condominium, governed by several legal texts. The distinction between public register data, documents available through the property manager’s online portal, and records reserved for the condominium council remains a frequent source of confusion.
Public register record and management file: two distinct scopes
The search tool on registre-coproprietes.gouv.fr lets you find a condominium by address, property manager’s name, or registration number. The record displayed contains information provided by declaration: the identity of the condominium association, the number of units, the name of the current property manager, and the date of the most recent accounting period submitted.
This information is public. Anyone can view it, whether or not they own a unit in the condominium. Its scope is limited to identifying the association and providing a few high-level indicators. To learn more about the condominium register and access rights, it is important to distinguish between public access and the specific access rights of condominium owners.
The national register is not a document repository for the condominium. It does not provide access to general meeting minutes, association contracts, or service charge statements. These documents are available through a different channel: the property manager’s online portal and direct requests governed by the decree of March 17, 1967.
Property manager’s online portal: which documents can condominium owners access?
Since the ALUR Law, professional property managers have been required to provide a secure online portal. The portal offers two levels of access, depending on the user’s status.
Documents available to all condominium owners
Each condominium owner can use the portal to view documents relating to the building’s shared affairs and information specific to their unit. These include:
- General meeting minutes, which allow owners to check the decisions and resolutions adopted
- Calls for payment and the individual service charge statement for the owner concerned
- The condominium bylaws and the unit schedule, the founding documents of the association
- The building maintenance log, which records completed work and current maintenance contracts
Posting a document on the online portal does not constitute formal notification. Minutes uploaded to the platform do not replace delivery by registered letter or in person against signature, as required by law. The time limit for challenging a general meeting decision starts when formal notification is properly given, not when the document is posted on the portal.
Documents reserved for the condominium council
The condominium council has broader access rights. Its elected members can view supplier contracts, the association’s bank statements, comparative quotes, and detailed accounting records. This right of access is provided for under Article 21 of the Law of July 10, 1965, and Article 26 of the 1967 decree.
The property manager cannot make access conditional on providing a reason. The condominium council has a permanent oversight role in the management of the association. Any restriction not provided for by law constitutes a breach of the property manager’s obligations.
GDPR and the right of access: what the property manager can and cannot refuse
The tension between personal data protection and management transparency has led to recurring disputes since the GDPR came into force on May 25, 2018. Some property managers cited data protection rules to refuse to provide documents to the condominium council or owners.
A written response from the Minister of Justice dated August 26, 2025, clarified the situation. It confirms that the GDPR cannot be used as grounds for refusing disclosure required under the 1965 law. The names, postal addresses, and email addresses of condominium owners are necessary for the association to function. Providing them to the condominium council as part of its oversight role is lawful.
The CNIL specifies that the property manager remains responsible for processing this data. They must ensure that any information disclosed is proportionate to the purpose for which it is used. An owner who obtains the list of other owners to convene a general meeting cannot reuse their contact details for commercial purposes or for personal reasons unrelated to the condominium.
List of condominium owners and contact details: a right governed by the 1967 decree
Article 32 of the decree of March 17, 1967, requires the property manager to prepare and maintain an up-to-date list of all condominium owners, indicating the units they own and their civil status. Article 6 of the same decree requires the property manager to be notified of any transfer of ownership of a unit.
This list is not public. It is shared within the association for day-to-day management purposes, such as sending notices, allocating service charges, and calculating voting shares. A condominium owner cannot demand access to the entire list without a reason related to the association’s operations.
The condominium council, however, is entitled to access the list as part of its role. If the property manager continues to refuse, the council president can apply to the judicial court for interim relief to obtain the documents.
Errors in the national register: what to do
Data in the national register is based on declarations made by the property manager or the association’s legal representative. It is updated annually. Discrepancies may arise between declarations, such as an unreported change of property manager, an outdated number of units, or financial data that is one accounting period out of date.
Check the date of the most recent update before using the data to avoid basing an analysis on outdated information. If an error is found, it must be reported to the association’s legal representative, who alone is authorized to amend the registration record on Anah’s portal.
A condominium owner who spots an error can notify the property manager by letter or through the condominium council. If the property manager does not correct it, the matter can be added to the agenda of the next general meeting. Failure to register or update the information can expose the association to penalties, including a daily fine imposed by a judge following an application by Anah or any condominium owner.
Rights to access condominium information are not limited to consulting the national register. They are exercised through several complementary channels, each with its own rules. The ministerial response of August 2025 removed the GDPR as a basis for blocking access, but it is still important to check exactly which data can be disclosed depending on the requester’s status.
